Privacy Policy

Privacy Notice

Custom Management Group, Inc. (CMG) has been retained by the Rector and Visitors of the University of Virginia to provide website, registration, abstract, speaker, and presentation management for the 2019 International Symposium on Adapted Physical Activity (ISAPA 2019). CMG is committed to protecting the privacy of all users of the ISAPA 2019 website. This policy was developed in the interest of protecting that privacy. CMG adheres to all U.S. federal laws and the EU GDPR. The ISAPA 2019 website collects data only to better serve registrants and other users of our website. This policy applies only to the ISAPA 2019 website, www.isapa2019.org. It does not apply to the websites operated by organizations or groups who associate themselves with ISAPA, nor does it apply to any websites featuring links to the ISAPA 2019 website. Our privacy policy does not apply to the practices of organizations or persons not owned, controlled, managed or employed by CMG. This policy will be periodically reexamined as technology, business and legal requirements change.

Please regularly review this Privacy Policy. If you have objections to the Privacy Policy, you should immediately discontinue use of the ISAPA 2019 website. This Privacy Policy does not govern privacy practices associated with offline activities, websites other than www.isapa2019.org, or any products or services not available or enabled via the ISAPA 2019 website. By using this website, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use the ISAPA 2019 website.


Collection of general data and information

When you browse the ISAPA 2019 website without an account, you are anonymous. Account creation is voluntary and application for membership is voluntary. CMG does not collect personal information about any person that is not provided voluntarily.

The ISAPA 2019 website collects a series of general data and information when a user or automated system visits the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, CMG does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the ISAPA 2019 website analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.


Collection of Personal Information

CMG captures individual information, including contact information and demographics for the purpose of doing business with ISAPA 2019, including: event registration, event attendance, abstract submission, and other services. To gain access to restricted areas and personalized features, register for an event, or submit an abstract through the ISAPA 2019 website, users must create an account and provide individual information. If the user provides information as part of registering or submitting an abstract, that information will be used to manage and communicate about the user's participation. The information submitted may be used for other marketing uses by the International Federation of Adapted Physical Activity (IFAPA), such as email and mail notifications of upcoming events that match the interests provided by the user. The user's information is submitted voluntarily.

Registration for ISAPA 2019 includes IFAPA membership for the current symposium period. If the user registers for the symposium, information submitted online will be used to manage and communicate about the user's membership.

Do not provide personal information about others unless you are authorized or required to do so by applicable law or contract. Before supplying personal information about others, you and the person about whom you supply the information must review and consent to the Terms of Use and Privacy Policy of the Website. By submitting any personal information about others, you represent and warrant that you are authorized to do so, that you have made the Terms of Use and Privacy Policy available to the person about whom you supply the information, and that you have obtained that person's written consent to our Terms of Use and Privacy Policy. If applicable law allows you to supply the information without doing the foregoing, you represent and warrant that you have abided by that law and that it allows us to receive and disclose the information under this Privacy Policy without any further action on our part. You agree to indemnify, defend and hold harmless ISAPA 2019 Conference Services, our parents, subsidiaries, officers, directors, employees and agents, sponsors and supporting artists, licensors and suppliers for any failure by you to comply with this paragraph.

If you register for training or a conference, or request any other product or service, CMG collects information from you such as your name, title, company, address, phone, fax, e-mail address and professional discipline/interest. This information is collected only if you give it voluntarily. Information provided through the ISAPA 2019 registration process will be used internally to process your specific request and will not be sold or shared with outside parties. Your information may be used to send you IFAPA publications, information relating to upcoming ISAPA 2019 activities or important IFAPA membership announcements. This information can only be accessed with a legitimate username and password; for this reason, we strongly urge you limit unauthorized access to your ISAPA 2019 username and password. You may edit your contact information at any time through your account on the website. If you have difficulty editing your information online, you may update it by calling or e-mailing CMG at +1 434.971.4788 or info@isapa2019.org.


CMG requests opt-in consent for the following.

  • Event registration emails, including receipts

Users may contact CMG at any time to opt-out of the above.

Please refer to IFAPA's policies regarding opt-in consent to the following; contact information is available at ifapa.net.

  • Membership emails
  • Newsletters
  • Marketing emails
  • Marketing mailings


Disclosures to Third Parties

CMG does not sell or rent your personal information to anyone except when:

  • We have your opt-in consent to share the information;
  • We need to share your information to provide the product or service you requested; or
  • We need to send the information to companies working on behalf of CMG to provide a product or service.

Companies that receive personal information from CMG to execute the businesses of ISAPA 2019 may use personal information to complete to service they have been contracted to perform, and they are prohibited from using the information provided for any other purpose.

CMG may disclose your information if we are required to do so by law or if such disclosure is necessary to comply with a legal order; defend CMG or its employees, affiliates or partners; or protect the personal safety of ISAPA 2019 Conference Services, affiliates, partners, members or site users.


Credit Card Information

You may choose to provide CMG with credit card information to pay for membership dues, training or conference registration fees, or any other product or service. We will never voluntarily disclose your credit card information to any third-party organization or person who is not employed or contracted by CMG to process your payment. CMG does not capture credit card account information online from purchases. Credit card payments are processed directly through a certified processor (i.e., PayPal).


Security

CMG has taken measures to protect the loss, misuse, and alteration of information on this website. We have the technology in place to provide secure transmission of data to and from our website. All information (including your address and credit card information) is encrypted when submitted so that no other party can access it.


Protection of Children's Personal Information

Our website is intended for adults, such as our members. CMG does not knowingly collect any personal information from children under the age of 13. Please contact CMG at info@isapa2019.org if you suspect that CMG has collected any such information.


Disclaimers:

  • Intellectual Property and Copyright laws. All text, logos, graphics, icons, photographs, software and audiovisual material fall under this protection. Permission is granted to download, copy or print material on the ISAPA 2019 website for personal, instructional or non-commercial use only.
  • The information found on the ISAPA 2019 website should not be used as medical, legal, business or tax advice.
  • Our Privacy Policy may be revised occasionally. You should review it from time to time to be sure you understand the details. Using the ISAPA 2019 website indicates your agreement to the Policy that is posted at the time of use.


Privacy Rights

We may retain your information for a period of time consistent with the original purpose of collection. For instance, we may retain your information during the time in which you have an account to use our websites or services and for a reasonable period of time afterward. We also may retain your information during the period of time needed for us to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements.

You may opt out of any future contacts from us at any time. Additionally, if the collection of your personal data was based on your consent, you have the right to revoke that consent at any time. Be aware that by revoking consent, you may lose access to services you previously opted to use.

You may request to review, correct, delete, or otherwise modify any of the personal information that you have previously provided to us through the ISAPA 2019 website. You can do the following at any time by contacting us via the email address or phone number provided on our website:

  • See what data we have about you, if any
  • Change/correct any data we have about you
  • Have us delete any data we have about you
  • Express any concern you have about our use of your data

Requests to access, change, or delete your information will be addressed within a reasonable timeframe.


How to Contact Us

CMG commits to resolving complaints about our collection or use of your personal information and takes users' privacy concerns seriously.

If you believe that CMG has not complied with this Privacy Policy with respect to your personal information, you should first contact us at by emailing us at info@isapa2019.org or by writing to the CMG Privacy Officer at the following address:

ISAPA 2019 Conference Services
c/o Custom Management Group
Attn: Privacy Officer
154 Hansen Road, Suite 201
Charlottesville, VA 22911 USA

In your letter, please describe in as much detail as possible the ways in which you believe that the Privacy Policy has not been complied with. We will investigate your complaint promptly.


Website Disclaimer

  • Content provided on the ISAPA 2019 website has been compiled from a variety of sources and is subject to change at any time. Links to other websites are provided for convenience and do not constitute an endorsement of the sites or the material found on them. CMG has no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
  • Any material published on the ISAPA 2019 website is protected by International Intellectual Property and Copyright laws. All text, logos, graphics, icons, photographs, software and audiovisual material fall under this protection. Permission is granted to download, copy or print material on the ISAPA 2019 website for personal, instructional or non-commercial use only. The information found on the ISAPA 2019 website should not be used as medical, legal, business or tax advice.
  • In no event will CMG be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website. Every effort is made to keep the website up and running smoothly. However, CMG takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control. While we endeavor to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.


Cookies

  • Cookies are text files that are stored in a computer system via an Internet browser. Cookies are commonly used by websites to make accessing that website faster and more efficient. Many organizations use cookies to track your shopping cart, for example, so that you can purchase several items or services at one time instead of having to purchase each item at the time you select it. CMG uses cookies to monitor statistics regarding your visit to the website (such as how long you visited, what web pages you visited on our site, etc.) and to hold items in your shopping cart for you. We use "session-only" cookies, which are deleted from your computer's memory when you close your browser window. You can set your internet browser to not accept cookies, or to ask you before accepting certain types of cookies, but this may keep you from having access to all of the benefits of the ISAPA 2019 website. In most cases, a medium level of cookie security will allow you to log in to and use the ISAPA 2019 site. Using cookies in this manner is standard across the majority of all websites.
  • Users may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. Please be aware that some of our services will not function if your web browser does not accept cookies. However, you can allow cookies from specific websites by making them "trusted websites" in your web browser. To learn more about the functionality of cookies, please visit www.allaboutcookies.org. This site includes instructions on how to manage your cookie settings on a wide range of browsers.